Webinar marketing is the most crucial aspect for every industry when it comes to merging an event and a business. You cannot get more leads, enhance brand awareness, or any other benefit if you do not promote your webinar right. Hence, you need best practices to take your products, events, services, and other facilities to your audience.

Hence, here is your free guide to webinar marketing to help you with the knowledge from start to end. So, without further ado, let’s start the blog with a short introduction to webinar marketing.

What Is Webinar Marketing?

Every brand conducts a webinar, live streaming, virtual, hybrid, or in-person event. However, it is a complete waste if you do not reach your targeted audience, asking them to join and knowing what you have for them.

Webinar marketing is an affordable way to connect with potential users and engage them with your brand offerings without hassle. It is the most exciting and fun way to entertain a number of audiences across the globe.

You can get a complete list of interested people as soon as users fill out the registration form on the landing page. Furthermore, you can use these details and make them part of your marketing automation and CRM platforms. The webinar platform experts suggest using webinar marketing as the topmost strategy for better engagement and connection with your audience. Hence, the idea is simple to host a webinar and increase the ROI of your business.

Why Is Webinar Marketing So Important?

There are a lot of benefits of webinar marketing that you can not ignore, such as

1. Grabbing the complete attention of your audience.
2. A quick way to nurture quality leads.
3. Make fetching conversations easy.
4. Help you get more and more new leads.
5. Make your brand message impressive.
6. The easiest way to boost brand awareness
7. A cost-effective solution
8. Brand promotion by repurposing your webinar content
9. Accumulate more revenue

However, ensure that your chosen webinar services offer you the features and functionalities to make the most of your webinar marketing, such as you must get third-party integration, WhatsApp-Based Communication, and more.

When Should I Use Webinars In Marketing?

You can get seamless solutions for all the challenges you may have faced through webinars. So, you can employ a webinar as a marketing strategy when you:

1. Find a solution for a particular concern.
2. Have the expertise to share with your audience.
3. Need to share how-to information for your products and services
4. Want to create a relationship with more attendees
5. Desire to maintain your previous customer relationships

Note: Keep an eye on the online webinar platforms that can provide recorded videos and facilitate an on-demand webinar. It can help you stay for a longer time in the market with your knowledge.

7Cs for Effective Webinar Marketing!

It is essential to develop a webinar marketing plan template that can be helpful in achieving success without hassle. Furthermore, you need to know various aspects to make your event more effective. Hence, here is a list of influential factors that can change your complete marketing strategy.

1. Customer:

• It is necessary to know your target audience.
• What interests them?
• What do they like or dislike?
• How to grab their attention at your webinar?
• How can you offer solutions to the challenges your users face?

2. Convenience:

You have to keep your audience’s amenities in your mind. Many users do not like downloading an app or software whenever they have to attend a webinar. Hence, you can switch to a web-based event solution to provide them with as much convenience as possible.

3. Competition:

You have to keep track of your competitors. Try analyzing what kind of digital marketing webinar strategies they are employing. There are plenty of technologies from which you can choose the most preferable and compelling idea for your event promotion.

4. Communication:

You can keep clear and uninterrupted tools for cross-interaction at the webinar. There are numerous interactive webinar platforms that offer several features for direct interaction with anyone at a webinar. Also, you can employ some ideas to know the delivered format and types of transmission, persuasive messages, voice tone, and ambushes in the content of your competitors.

5. Content:

You have to create different styles, types, and formats of content to keep every kind of attendee engaged with a webinar. Whether they need images, infographics, videos, files, documents, manuals, brochures, flyers, or more content, you must have everything ready for them. Different platforms require valuable content; you have to take care of them.

6. Consistency:

The social media platforms, your official website, and various other platforms require consistent posts. Hence, you will need to keep posting different ideas and topics for your audience to keep them engaged in your account.

7. Customization:

You have to keep everything more personalized for your users. It can help maintain a better relationship with your audience. You can even get completely customizable virtual webinar platforms. Hence, you can design, add, or eliminate any element depending on your choice.

13 Tips for Effective Webinar Marketing!

Here is a comprehensive list of tips for marketing webinars free in 2022, 2023, and beyond.

1. Leverage An On-Demand Webinar Strategy

You can create a platform to provide myriad content and webinar recordings, pivoting into edited videos.

2. Make the Webinar Event Visually Engaging

Customize and design your complete webinar and make it more attractive for the attendees.

3. Employ the Best Audio Equipment

You can use microphones instead of in-built mics. It can deliver your voice clearly and eliminate all the background distractions for more professional communication.

4. Leverage Visual Content

Your speakers can create a video presentation with your audience to share examples and facts supporting the topic. Also, you can use different product description videos, teasers, trailers, and myriad other visual and entertaining content.

5. Optimize Your Landing & Thank You Pages

You can ensure that your landing page has complete information about your webinar. Also, you can pop up the thank you after registration, purchase, and more.

6. Determine Market And Sales Qualified Leads

Not every lead can get your purchase. So, you have to understand Mqls and Sqls to measure your webinar goals easily.

7. Include Clear CTA

You have to create numerous Call-to-Actions in order to make your audience do some activity after reading the complete content, attend the sessions, and other things.

8. Paid Social Promotions

Social media platforms are the stages where you can find almost everyone from across the globe. Hence, you can develop creative social media marketing webinar content for better promotion of your event.

9. Reach Across the Web

You can use the display networks to reach a global audience with your webinar. Also, you can opt for free marketing webinars with certificates of joining. It can interest users to attend your webinar and learn something new.

10. Make Use of Brand Influencers and Partners

You can make your brand ambassadors and webinar partners spread the word. Hence, you can involve them in the promotion of your webinar.

11. Use Email Marketing To Drive Sign-Ups

You can promote your webinar using well-curated and written email. It can help you drive several sign-ups if you opt for personalized mailing for your exciting audience or welcome your new leads with their names. Moreover, employing an email verifier can ensure that your email list remains accurate and up-to-date, improving the effectiveness of your promotional campaigns.

12. Promote Your Webinar On Top Webinar-Listing Websites

You can share your webinar details with the top listing websites. They will make your audience know what you are up to something and get you more registrations.

13. Write A Blog Article About The Webinar

Content is king when you want to share any information with the audience. Hence, you can create blogs, articles, social media posts, and other content to promote your webinar via content strategies.

BONUS TIP: Opt for an Automated Webinar

You can take the top webinar marketing examples, and you will find the benefits of video-on-demand streaming events and automated webinars on the top. These are the most efficient ways to let your content do the work of engaging a big crowd and making them come to you.

So, this is a complete guide for more effective webinar marketing. You can definitely create a better impression on your audience if you follow these ideas and tips. However, you are always welcome to ask the experts of Dreamcast, as it is the best webinar platform. People worldwide trust and rely on our services for any online event. You can achieve success with our engagement, interaction, and networking opportunities. So, no more waiting! Reach us Today and change the complete experience into a seamless and immersive webinar.

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Nowadays, 65% of people across the globe prefer messaging over email and phone. That’s why event organizers use SMS and Whatsapp for marketing, increasing engagement, and sharing important information with the audience. However, in the last 4 to 5 years, Whatsapp has achieved more authenticity with business profile creation and easy promotion.

Still, many people search to differentiate between SMS VS WhatsApp. So, here is a complete blog sharing several advantages and differences between SMS and WhatsApp. Without any further ado, let’s get started.

What is SMS Marketing?

SMS is simply a text-based communication and marketing option for businesses. You can add links to your messages to divert your audience. However, you can not use media or other options. Hence, here is a complete list of benefits you can get with SMS marketing for your event.

6 Advantages of SMS Marketing

6 Ways you can make the most of SMS marketing for your events are as follows:

1. Do Not Need Any Internet Connection

Sending messages is seamless with SMS. If your attendees are at a location where they can not find the internet or have a wifi connection, you will be able to reach them via SMS. You do not have to wait for anything. The SMS does not require any internet access. It completely works on the cellular network. Hence, you will need a wireless plan and a wireless carrier to send one to anyone. To ensure your SMS messages are delivered successfully, it’s helpful to use a carrier lookup tool to verify the recipient’s carrier.

2. No Need to Have a Smartphone

Everyone can send SMS to anyone, whether they have a smartphone or a cell phone. You can get calling and texting features on all types of mobile devices. Hence, you can reach your audience without interruption using any SMS pack.

3. Does Not Require An App to Install

Sending or receiving an SMS does not require downloading any app or software. You can simply send an SMS to anyone without hassle. They just need a working network connection for a more immersive experience.

4. Add a Link to Pages in Your Message

If you want to pivot your audience to a different page or a website, SMS provides an option to add a link to your messages. Hence, you can add a link, and your audience can click on that provided link to explore various registration pages, offers, sales pages, websites, and others. Furthermore, you can divert your audience easily by adding an integration to your message.

5. Convey the Offers to the Customers on Time

SMS is beneficial for e-commerce as you can share various messages throughout the event, making them know where they can reach to buy all the displayed products. Hence, you can lure your audience by sending them all the ongoing or personalized offers for them via SMS.

6. Highly Essential To Give Real-Time Updates

You can keep your event attendees updated about all the sessions of your event. Send them real-time messages to let them know what they can expect in the future sessions of the event. Hence, you can utilize the SMS feature for easy interaction with your audience.

What is WhatsApp Marketing?

WhatsApp has introduced entirely new features and functionalities for businesses. It can help you connect your brands with their customers. You can find WhatsApp Automation immensely successful in achieving your global attendees’ attention and keeping them engaged with your brand.

We have already discussed the advantages of SMS marketing. Now, let’s discover the top benefits of WhatsApp marketing and automation.

8 Advantages of WhatsApp Marketing

8 Ways you can make the most of WhatsApp Automation and Marketing for your events are as follows:

1. Take Registrations Online

You can utilize this app to take online registration of your audience whether you conduct an online or offline event. The WhatsApp event registrations can help you get more registration as users can simply click on the link and fill out the form to register.

2. Confirm Seats Via WhatsApp

You can send WhatsApp updates for Events such as RSVP. Hence, all your attendees can confirm their presence in advance at the event. They can finalize a seat for themselves and their friends.

3. Manage Ticketing Online

You can make the most of the WhatsApp event updates by sending the tickets online. Hence, the audience will receive a digital ticket on the app, which they can show at the time of entry to the event. You can scan the M-badge and give them entry. Also, you can create a printed badge for all the visitors.

4. Keep Your Audience Notified

You can share event updates on WhatsApp without hassle, even during the live event. Send them push notifications and notify them about all the upcoming events, updates, changes, last-minute announcements, and other essential information. Also, you can use automated messages for FAQs to save time and effort. Additionally, you can provide quick service to your attendees.

5. Keep Your Marketing Game On with Media

You can start your event marketing with WhatsApp. Send your audience twisted and compelling messages elevating rich media, such as images, videos, PDFs, etc., and interactive message templates like CTAs & Quick Reply buttons.

6. Engage the Audience Throughout the Event

Let your audience ask questions directly to the event moderator via WhatsApp.

Run live polls during the live sessions.

Get feedback as soon as the event ends.

7. Offer Customer Support

You can manage 1000s of customer conversations with ease via WhatsApp event management Business APIs. Offer customer support via the app to all the event attendees.

8. Expand Event Revenue Via WhatsApp

Take your sales online with the official event WhatsApp number.

Solve customer queries on time by assigning chats for better customer service.

A Quick SMS vs WhatsApp Key Differences Chart!

The Final Word

Almost everyone across the globe uses WhatsApp instead of SMS or any other messaging mode. Hence, you can get more event ease if you choose WhatsApp for marketing and management of your business events. It has more elements to keep your audience engaged throughout the event, even in an onsite event. And Dreamcast can help you by providing complete WhatsApp Automation. You can get various features and functionalities to keep your audience engaged and updated and even help them increase their sales. So, what are you waiting for? Get a FREE DEMO with DREAMCAST today!

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Nowadays, you can find a lot of smart online event solutions that can not only help you manage your online event audience but also the offline participants. They help you connect, engage, and interact with the global audience without any barriers.

Have you heard about smart event solutions? Do you want to know more about the smart event registration system?

No matter whether you know smart event solutions or not, this blog will guide you thoroughly. So, without further ado, let’s know all of the benefits you can get by taking the smart event registration system for your event in 2023.

12 Advantages You Can Offer to Your Online and On-Spot Event Audience!

The best you can get with the smart event registration system are as follows:

1. Create a Proper Microsite For Your Event Audience

You will get a microsite builder for your event with smart event solutions. It can be helpful in creating a separate microsite for all information related to your event. Furthermore, you can provide a page for your audience with complete information about your online and on-ground events.

For instance, you can add the date, time, offline event venue, app link for online attendees, speakers, sessions, topics, agendas, and many other details. Hence, your audience can decide whether they want to join an online or an offline event after learning the complete schedule.

2. Build a Self-Managed Registration Form

The smart event management platform can give you the freedom to create a registration page for your event. You can make both your audience whether they want to join online or offline, register through this page. Hence, no need to wait in a long queue anymore to get the event tickets. You can simply register online and get the tickets online as well.

3. Get Category-Wise Registration

The smart event registration platforms provide the option to categorize the registration models. All you need to do is create a particular category for your users to register. Hence, you can maintain both the online and offline information without hassle.

4. App for On-Spot Registration & Ticketing

You can create an app for your own brand events. It can be a white-labeled app where you can introduce an event every time you conduct one. Hence, you can make your application an easy-to-reach place where your audience can reach directly to get complete information about your event and register for it. Also, they can receive a digital ticket on the app itself.

5. Provide Digital Badge and Ticketing to Your Audience

The online event booking system makes it easy for attendees to get their tickets via different modes. You can provide online tickets to both online and offline audiences with the following features:

• QR Code Check-Ins: Opt for QR-based tickets for the audience so they can simply receive a ticket online via email, SMS, or any other mode. You can scan the tickets at the time of entry to the auditorium just like movie ticket scanning.
• On-Spot Badge Printing Over Simple Hardware: You can print the M-badges for your offline event audience. They can wear those badges throughout the event for easy access to various parts of your event ambiance.
• WhatsApp-Driven Digital Badges and Ticketing: You can create some digital badges and tickets for your audience. They can receive their tickets on WhatsApp so that they can show them during the entry at the event.

6. WhatsApp-Based RSVP Management

You can confirm your audience seats easily with WhatsApp. Send them RSVP messages over WhatsApp to know how many people confirm to come and attend your event. This way, you can manage the seating arrangements for your audience in a physical venue.

7. Self-Check-in App

The online ticketing platform and services make it easier to check in for an offline event with self-check-in through the app. Hence, being an event organizer you will be able to make your audience present digitally or manually. They can use the app to make the presence of their on-spot event attendees.

8. Provide Detailed Content and Offers to Online Audiences

You can share numerous pamphlets, flyers, brochures, and other content with your offline event attendees. How will they know all your offers and services? So, you can create a document library for your online event participants where they can find various services in detail. For instance, if you are from the hotel industry, you can share modules for e-commerce, hotel booking, packages, and a lot more.

9. Whatsapp Driven Communication & CRM

You can make your online and offline user journey seamless by guiding them throughout the event via WhatsApp. Furthermore, you can utilize this app with features like

• Push Notifications:
• Send automated messages to your users over different touchpoints.
• Add custom replies for frequently asked questions.

• Database Marketing:
• Set up one-time or recurring campaigns
• You can use rich media like images, videos, PDFs, etc., and interactive message templates like CTAs & Quick Reply buttons.
• Send non-transactional messages with discounts & offers, back-in-stock alerts, & more.
• Monitor campaign performance stats like no. of messages Sent, Delivered, Read & Replied to.

• Live Engagement:
• Connect your audience with the event moderator to ask questions directly.
• Have a live poll for every live session.
• Collect Feedback for every session and at the end of the event.

10. Business Card Exchange

Your audience can easily exchange their business card in an on-spot event. However, it is not difficult for online audiences as well. So, now using the app both online and offline participants can exchange their cards with anyone. Hence, the exchange can work from online to online, offline to online, and offline to offline.

11. Access Management

You can create a VIP area for a number of your audience. For instance, many online events have particular meeting halls for the stakeholders and other partners. This way, they get a completely separate space to conduct their private discussions and more.

12. Footfall Scanning

The best online event solutions will always provide you with a complete analysis of your event. Hence, you can get a detailed report sharing all the attendees who registered, attended, and showed interest via WhatsApp automation or app. So, you can know about all the in-person event audiences as well as the online ones.

Conclusion

The smart event registration system can make your event more smooth for both your online and offline attendees. So, what are you waiting for? Reach Dreamcast today and get the best features and functionalities to make your online and offline event experience seamless.

Need Online Solutions? Dreamcast Is Best, What Else?

One of the robust smart event solutions is Dreamcast which can make your complete event seamless. You can conduct online and offline events without hassle. We will always support you to create an immersive connection with a global audience.

Our integration helps keep your global audience engaged and connected before, during, and even after the event with our app, WhatsApp automation, and other integrations. You can get a complete combo pack as we have tremendous offers for your next in-person, virtual, and hybrid events. From ambiance to content to feedback, you will get everything that can make your event a success without delay. You can get a smart event registration system that can change the complete experience for your audience.

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Organizations are now more attracted to the apps where they can create various events. However, you will need the right features and functionalities to create the best mobile event app. It can help you build a seamless experience for your audience with numerous engagement, communication, and networking opportunities.

Still, various organizers wonder how an app can help host a successful event or conference. That’s why here is a complete blog sharing all the benefits you can get with an event app.

18 Ways A Mobile Event App Makes Your Event and Conference Successful!

You need to choose the right and the best mobile event app for conferences. However, Dreamcast can give you everything you need for your event without hassle. Hence, here is a list of ways that can be helpful in making your event successful with a perfect app.

1. White Label Hybrid Event App

You will get a ready-to-launch application entirely designed to fit the needs of any business. Furthermore, you can add various branding, promotional, and other content and features as per your needs to stand out from the crowd. You can make it a replica of your brand as well as provide a wide range of events to your audience with such an application.

2. 100% Customizable Event App

Brands and businesses can add various features and functionalities as per their event requirements. You can add your logo, branded content, engagement tools, networking opportunities, communication features, and many more. Furthermore, you can easily create and customize guest lists and many other things.

3. Get Mobile Multi-track & Personalized Agenda

You do not need any other device to know about your event’s work and success. Furthermore, you can track your events and everything from your mobile easily. It does not have to be a laptop or a PC. Also, you can upload various agendas and schedules online, creating a registration or landing page for your event. You can provide valuable information related to the event, from sessions to speakers to topics to date & time to duration and other essential information.

4. Online & On-Spot Registration & Ticketing

You can conduct an on-ground event by taking it to the online stage with the event app. Just like the event registration platforms, you can create a registration page on your event app. All the audience can come and register, whether they want to attend your event online or offline. Hence, your audience does not have to wait in a long queue at the ticket counters. They can simply get everything at your event app.

They will receive the tickets with m-badges via email, SMS, and other modes like the online ticketing platform. Hence, they can show their tickets to enter an on-ground event. You can scan the ticket and give them permission without hassle.

5. Organize and Manage Multiple Events

An app can save you a lot of hassle. You do not have to create a platform every time you conduct an event. Furthermore, you can add and host unlimited online and on-site events with this one event app. Hence, you do not have to build a new app every time you conduct a meeting. Create, edit, and host your event without hassle in the same event application.

You can find the event app as the best option for a smart event management platform, as you will be able to add and eliminate everything as per your wish. It is a solution you can create as per your requirements and make the entire event successful.

6. Initiate Branding on the App

Branding and promoting your products and services are the most significant reasons for conducting an event. Hence, you can get limitless opportunities to market your brand over the event app. You can create different content formats such as images, infographics, teasers, trailers, product description videos, gifs, and many more. Display all this information on your event app and let your audience know what you do and what you can provide them.

Also, you can integrate the internal and external links to various touch points in your event app. It will be helpful in diverting your audience from one page to another or from your app to the sales page without hassle.

7. Exchange Information Via QR Codes

You can create a QR code for your application to share complete information with your audiences. They can scan and download your event application using the QR. It will ease the trouble of searching the app on the browser or playing store. Also, you can divert them to the event information page as soon as they download and log in to your application. This way, they do not have to search or wander here or there to find important information about your event.

8. Stream Your Content Live

Examples can make it easy to understand any topic; hence, the live content can make it easy and uninteresting for your audience. Your speakers will have some data that they would like to share with the audience. Ask them to create some presentations and other content files and let them display them during the live event. Hence, you can get screen sharing with your event app, where your speakers will be able to show all the statistics and other information they have collected to justify or support their knowledge.

Also, you can create a document library for your audience in the event application. They will be able to access, download, and share all the provided content formats, like images, infographics, videos, pdfs, files, and more. Additionally, even when your event is not live, you can upload various latest and essential information to this library and keep your audience updated.

9. Third-Party Integrations

Every organizer and the expectation of their event are different. Hence, they search for a solution that can fulfill all their needs in a single place. Similarly, it can be tough to boost communication, engagement, and networking opportunities with the in-built features and functionalities. So, the online event solutions will offer your 3rd party integration.

Hence, you can incorporate various apps and software into your event app to boost easy engagement, interaction, and better networking opportunities for your audience.

10. LIVE Commerce

You may have seen a lot of applications that offer live commerce streaming to boost the audience range and sales. Likewise, your event app can provide similar live commerce selling opportunities. You can host a live selling event where you can use the 3D demonstration for every product.

Your audience can use the 360-degree view to see the product from all sides. It will create a complete in-person event experience. Also, you can add various links to divert the audience to your sales page. You can increase your sales easily using this technique.

11. Schedule Private Meetings

People love discussing your products and services with speakers or brand representatives. That’s why the private meeting scheduler at your event app is one of the best in-person event solutions to enhance your attendees’ experience.

Hence, your audience can get an appointment with your brand representatives without hassle, even before the event starts. They can request a 1:1 meeting and get the slot as per their availability.

12. Enhance the Attendee Networking

Creating contacts, sharing thoughts, and listening to others’ views are vital parts of an event. Your audience can connect with anyone at the event, taking advantage of various features and functionalities. You can add elements like a signature wall, live chat, fun gamification, AI matchmaking, and more.

• Hence, your attendees can connect with other users using the live chat opportunity.
• They can leave a message on the signature wall for the speaker, event host, or any other person. Everyone will be able to see the messages shared over that wall.
• Your audience can participate and compete in different integrated AR/VR-based contests. Also, you can display the high scorers on the leaderboard section.
• They can get suggestions to make friends with the help of an AI matchmaking tool. It analyzes the demographic data provided by the users and creates matches based on their interests, likes, dislikes, and other information. 

13. Interact Via Live Polls And Q&A Sessions

It is your responsibility to keep your audience entertained even during a session. Hence, you can use live polling to engage your attendees. Create a list of questions with various options in advance and display them during a live session. Your participants can vote for the possibility that they think is correct, and you can show the percentage of votes in real time.

Also, you can conduct a separate Q&A session to let the attendees ask different questions related to your event topic. Your speaker can answer all the questions in real-time. This way, you can keep your audience at the event for a longer time with the Q&A session.

14. Provide Effective Interaction

Making new friends and talking with your co-participants at an event can fill your audience with fun. Hence, you can offer multi-communication formats for valuable interaction among the audience with smart event solutions.

Your audience can create a group with available friends to chat throughout the event or talk 1:1 with anyone.

Anyone can connect via video or audio call to discuss the topic with ease.

You can create a separate chat room for your audience. It is a virtual room for the attendees to send a text message to anyone that another person or group can read instantaneously.

15. Add Gamification Power

You must have planned breaks between the various sessions while preparing for the upcoming sessions. But what will your audience do meanwhile? Hence, you need to integrate gamification into your app. You can get 100+ AR/VR games to add to your event.

This way, your audience will be busy throughout the event playing games and will not leave the event until everything ends.

16. Employ Push Notifications

You may have a lot of information to share with your audience during the live event. Hence, you can employ the push notification feature. It is helpful in creating a personalized message for your audience.

Furthermore, you can share various event announcements, changes, updates, and other essential information. This way, your audience will get a pop-up on their device screen grabbing their attention, so they will read and get the data in real-time.

17. Easy To Get Audience Feedback

You can create a separate link or button at your event app noticeable on the home screen for audience review. It will be helpful in taking your audience’s feedback. They will be able to submit their review after every session.

Also, you can pop up the feedback form on the screen to make your attendees submit their reviews. On the other hand, you can create a single feedback form to display at the end of the event. You can use a 1 to 10 number or 1 to 5-star rating to make it easy for your audience to provide follow-up.

18. Complete Event Data Analytics & Reports

The analytics of the event is essential to calculate the success rate and understand various drawbacks. Hence, you can get such an app with in-person event services that can help you get detailed analytics and insightful data.  

You can get a complete list of registrants, logged-in audiences, early logouts, and other information from the point of registration till the event ends. These metrics will help you measure the aspects of whether you have achieved the goal of conducting this event or not. Also, it will help you make beneficial decisions for your upcoming event.

In a Nutshell:

You can get a lot of benefits with an event app that can be helpful in changing the complete experience of your event. Dreamcast can make your dream come true for an in-person, virtual, and hybrid event. Furthermore, you can get seamless integrations that can enhance the interest of your audience in your event. Still, if you have any doubts, connect with us today and get a solution for all your requirements without hassle.

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The post How Can A Mobile Event App Come in Handy for Successful Event And Conferences? appeared first on Dreamcast Blog.

You can conduct an eco-friendly event as everyone is pivoting to in-person events. It will be easier if you find eco-friendly event planning companies who will serve you with various components to make your event digital. Here is a list of ideas that can be helpful in making your event more sustainable and eco-friendly.

8 Ideas to Make a Huge Difference with Green Events This 2024!

Ideas and hacks that can change the complete experience of your events are as follows:

1. Take Advice from the Honorable Fellows

You will need proper guidance and knowledge to host your sustainability event. The event planners can provide you with suitable green meeting practices, like going paperless, controlling resources use, and more. You will need to coordinate and incorporate with other sustainability-minded partners in order to get a better outcome. Hence, gather knowledge about the fun sustainability event procedures of your possible merchandisers and associates.

2. Choose an Outlet Keeping the Event Sustainability in Mind

The sustainability of your event depends on your event location in one way or another. You can find a lot of places in your city or country that can provide you with eco-friendly event decor. Furthermore, you have to take a lot of aspects into consideration while choosing a place for your event, such as:

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• Finding your event venue near the center of your city can help.
• Access to public transportation should be easy for everyone.
• Pick a medium with solar panels and other sources of renewable energy.
• You will need a venue with accommodation in it or nearby for a multi-day event. It can be helpful in avoiding unnecessary commuting.
• Ensure your venue is technologically smart and advanced enough. People must be able to find the place via digital signage, Google map, and more.
• Know about your city if it supports sustainability initiatives. Visit ICLEI – Local Governments for Sustainability to know the estimation of a city’s sustainability index.
• Check whether your place has facilities like realistic lighting, energy-efficient techniques, good excrement regime functions, composting lavatories, and more.

3. Keep Distance And Transportation in Mind

You have to keep the carbon footprint lower than usual. It may sound complicated, but you can make it easy by measuring the distance from the terminal to the event place and the venue to the suggested resorts. Furthermore, you have to ensure that the space is less to keep the carbon footprint low.

Next is public transportation. You have to ensure that your audience will get public transit to travel from the convention center area to the airport and around the city.

Also, check a venue with different hotel rooms, restaurants, and other convenience stores nearby. Your event can be less impactful on the environment if people do not have to travel with any vehicles and reach everywhere walking.

Additionally, you can choose to go hybrid. This way, people from far away do not have to come and attend your event. Hence, your audience will have the option to participate in your event either on the ground or virtual.

4. Choose a Group Transportation Option for the Audience

It can be challenging to find a green event venue. However, you can change multiple transportations into one instead of calling the eco-friendly events off due to transportation. Furthermore, you can hire carpools or shuttle buses for the attendees that will take them from various decided destinations and drop them back there as well. This way, you can reduce transportation costs and environmental effects without hassle.

5. Digitize Your Event to Reduce Paper Usage

You do not have to worry about the registrations and logins, as you can go digital for such requirements. The in-person event service providers will help with this.

A. Advanced White Label Mobile Event Application

You can get a completely customizable application without mentioning the creator’s name. Hence, you will get an app entirely of your own name. You can provide registration, event check-in, login & join, access thee documents, and various other features and functionalities according to your needs.

B. Event Microsite Builder for Marketing & Driving Registrations

It is essential that your audience get complete information about your event at a place. Hence, you can develop a microsite where you can deliver the whole data of your event from start to end. For instance, you can share schedules, documents, agendas, speaker names, session data, gifs, and more. You can take advantage of Webflow deals to design, build, and launch responsive websites.

C. Digitalizing the Complete Registration Process

You can change the complete experience of your event registration by taking it online, regardless of whether your event is online or offline. Hence, you can get an idea of how much audience you would expect at your event. Attendees can register online as well as get an M-ticket online for eco-friendly event check-in. Also, you can take their seat confirmation over Whatsapp with RSVP management. Additionally, people who were not able to register online and need a ticket at the last minute can come to the venue, scan the QR and get the complete information as well as the registration page. 

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• Online & On Spot Registrations
• RSVP Management
• Ticketing and M-Badges
• QR Code Enabled On-Spot & Online Functionalities

D. WhatsApp Automation

You can automate WhatsApp to your event and make information sharing and other aspects easy. Viewers can get notifications, engage features, attendee support, and even submit follow-ups online.

• Push Notification
• Database Marketing
• Audience Engagement in Real Time
• Help Desk Throughout the Event
• Feedback After the Event Ends

6. Give Away Sustainable Swag

Swags are the best way to keep the audience entertained at your event and promote your brand more. It is an imperative facet of your environmental event to offer the best swags with your brand name. You can choose some righteous and endurable goodies to emphasize your sustainability objectives. Also, you can pick the alternative for physical swag for a more smooth eco-friendly event management. For instance, you can consider sustainable fabric if you choose physical objects to share with the attendees, such as:

• E-vouchers
• E-gifts
• Recycled Notebooks And Journals
• Plants And Seed Packets
• Responsibly sourced boxed water
• Reusable Tote Bags
• Bamboo Cutlery Kits
• Recycled Backpacks
• Eco-Friendly USBs
• Recycled Mugs And Tumblers

7. Reduce Energy And Water Consumption

You can choose to go with using the Eco-Friendly Event Decor. Nowadays, you can get the ecological materials that are really in trend. Furthermore, you can pick recyclable pallets, papers, and other elements to increase the green decor. 

Also, you can use different solar panels and biomass generators to save some energy at your event. It can help in diminishing the outflow of greenhouse gasses. Also, you can add lights, IT tools, or other electronic devices that can be helpful in saving energy at your event venue.

Additionally, you will need a plan for a power-down situation that can be helpful in saving power and supporting you to run an event for multiple days without hassle.

8. Opt for Sustainable Food-Service

As soon as one hosts an event, the second thing that comes to mind after the venue is food. Organizers start looking for a caterer and try their best to provide the best quality food to the audience. However, they forget about the wastage of food. Hence, one of the best eco-friendly event ideas is to provide food per person instead of in groups. You should bookplates or combo for one person and provide them with a blocked package. It will reduce the wastage of food and make your event more eco-friendly.

So, these are the various ways that can be helpful in making your global green events with eco-friendliness and sustainability in 2022, 2023, and beyond. Enlist your event on a listing website so that attendees searching for “topic or brand name- eco-friendly events near me” can find your event smoothly. You can get all the digitalization options with Dreamcast!!!

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The post How to Make Your Events More Eco-Friendly & Sustainable? appeared first on Dreamcast Blog.

Diwali is one of the biggest festivals in India. You may have a lot of employees in your organization who talk about the Diwali celebration at their houses. But now, they live in a different country and miss their homes at Diwali. Being a responsible organization that cares for every employee without discrimination, you can help them this year.

You can conduct a virtual Diwali celebration with all the employees, sharing the importance and fun of this festival with everyone. No matter if your employees are in India, Dubai, US, UK, or other countries, you can make them connect with everyone via the virtual stage.

Still, you will need proper planning and ideas for a better virtual Diwali celebration. So, here are the various virtual Diwali celebration ideas that can make your virtual event execution easy.

Online Diwali Celebration Ideas for Corporate, Offices, Employees, and Staff!

11 Online Diwali celebration ideas that can be helpful in engaging the corporate, offices, employees, and staff are as follows:

1. Let’s Get Festive Ready

Your clothes play an essential role in increasing the festival vibe. So, define a proper traditional theme or dress code for your employees at the online Diwali celebration. It can build a sense of excitement in your attendees, giving them a complete festival feel regardless of the location.

You can turn your dress code into a competition where you can give badges to the people, such as

• The Best Dressed Person
• Best Ethnic Wear
• The Most Creative Get-Up
• The Most Innovative Headgear

Also, you can assign or ask every team to choose a theme based on various Ramayan characters. They can take a get-up of whoever they want and say some dialogues in order to make the concept more fun.

2. Indulge a Personalized Gift to Every Employee

Diwali is a festival of sharing blessings and happiness through gifts and sweets. It is the easiest way to convey your love even to people far away from home or in other countries. So, being an organization, you should start the ritual of exchanging or sending gifts to your loved ones.

You can send some personalized and valuable gifts to your employees. For instance, book a holiday ticket or a dinner date reservation for a newlywed couple in your office, send them a handwritten note, their favorite book, and other things. The gift does not have to be expensive. It has to be expressing how much your employees mean to your organization.

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3. Share About the Diwali Celebration Rituals at Your House

There are various rituals that people follow in a country of diverse cultures and religions. You can ask your employees to share what they do extraordinarily on Diwali at their house during the virtual Diwali celebration. All the attendees will definitely have a story to tell and make a fun environment with other participants. Moreover, they can remember their memories even sitting far away from their homes. Try listening to every story asking them to make the long story short.

4. Host Different Competition and Reward the Winners

You will find numerous competitions online as one of the best virtual Diwali celebration ideas for employees. It will help you create a better bond among the teams, regardless of religion or culture. Moreover, every section of your organization should participate in all the contests as it can be a team-building activity. Some ideas for celebrating Diwali online with competitions are as follows:

• A Mehndi Competition
• Thali Decoration Competition
• Toran/Festoon Making Competition
• Lantern Making Competition
• Diya Making Competition
• Best diya Selfie Competition
• Best House Decoration Competition
• Foodie Competition
• Rangoli Competition

5. Enjoy Virtual Music Shows and Concerts

Every Celebration and festival is incomplete without dance and music. So, you can add zest with some virtual music shows, live dance concerts, and other performances to your online Diwali celebration party.

Nowadays, many artists and bands perform online for their fans. So, you need to book any of them and connect them with your virtual event platform in order to make your attendees groove their bodies on trendy beats.

You can add a stand-up comedy show to your Diwali celebration party. It will be helpful to provide your attendees with some lighthearted comedy and giggles.

6. Unleash the Fun, Creative, and Talented Version of Everyone

No matter if you have some introverted or extroverted employees, make sure you create a chance to perform for everyone. Add a hidden talent contest and let them all shine. It is the chance when you can show your other talents to your seniors and boss to impress them. It can be anything such as:

• A short stand-up comedy
• Singing a song
• Playing any musical instrument
• Dance
• Narrating a story
• Shayari
• Origami Art
• Drawing and Painting

Make the attendees comfortable as no one will judge them. It will just reflect an extra skill of yours that no one or only some people knew in the office.

7. Boost Fun with Humorous Online Award Show

You can use various tags in order to show how much you know your employees. All you need is to find information from the team managers and award everyone with a tag that refers to their habits or behavior. You can make it more fun by using the small details and naming them accordingly.

Some funny virtual Diwali celebration ideas for offices are as follows:

• Fun Fire-Cracker Tag
• The Most Caring Friend Tag
• The Best Cook Tag
• The Cleanliness Addict Tag
• The Most Lovable Member Tag
• The Best Actor Tag
• The Funniest Member Tag
• The Office Prankster Tag
• Always in a Meeting Tag
• Office DJ Tag
• Pen Stealer Tag
• Mission Impossible Tag
• Duct Tape Tag

8. Organize A Virtual Fundraiser or Charity Event

Helping others and doing good deeds always makes a person happy. It is very satisfactory work, and on the occasion of Diwali, you can make someone happy, as well by just doing some good charity. Moreover, all you need is to raise a fund box for your event. Ask your employees to add some money as per their wish and celebrate the collected amount at the end.

Also, you can ask your attendees to do some good deeds and share them with everyone. It can be anything, like feeding a street dog or a cat, giving someone clothes or other essentials, or donating money to nearby NGOs.

9. Add a Diwali-themed AR Based Photo Booth

Your online Diwali party celebration will be incomplete without selfies and photos. So, you can take multiple photographs using different backgrounds based on the Diwali theme. Moreover, the AR photo booth provided by the best virtual event platform can make your employee’s experience more exciting with different Diwali backgrounds and photographs.

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10. Play Online Digital Games

Employees stay stressed most of the time due to anxiety and work pressure. They do not get enough time to relax and make their mind better. So, you can provide them an opportunity at your virtual fest platform. Avail of various AR/VR games so that everyone connected online can play different games as per their choice and enjoy the festival better.

11. Wonderful Online Diwali Games & Activities for Schools & Colleges Kids!

Virtual Diwali celebrations will be different at schools and colleges. Moreover, you need a few unique activities to engage the young generation. So, here are some virtual Diwali celebration ideas for school and college students.

• Fancy Dress Competition: You can hold a fancy dress competition that can be helpful to make the students look a little different. Moreover, students love such competitions and activities.
• Glitterati Diyas and Candles: You can make your students get in touch with the tradition by asking them to make diyas and candles. Moreover, they can design and decorate diyas and candles and enlighten them at home. Also, you can make this a competition providing exciting gifts to the winners.
• Story Telling: Storytelling is the best way to engage the students and make them listen to you, whether online or offline. So, you can use storytelling as one of your virtual Diwali celebration ideas.
• Priceless Messages: You can ask them to create a video, audio, or written message for everyone in the class or school. It can be helpful in making them engage in your hosted virtual Diwali celebration.
• Origami: You can teach and have fun both at the same time with art and craft. Students love to create different items with origami. So, you can create a separate session for origami artwork.
• Quiz Time: You can create various quizzes and survey forms that all the students can play online at your virtual Diwali celebration and win exciting prizes.

So, these are the various virtual Diwali celebration ideas that can be helpful in making your event a success. You can include these activities to

How to Host an Online Diwali Celebration for Your Global Team?

Just reach the best virtual event platform, Dreamcast, and get various features and functionalities that can be helpful to make your event a success. You can get uninterrupted engagement, communication, and networking opportunities, such as live 1:1 or group chat, audio, video call, external integrations, gamification, AR photobooth, business card exchange, and more. So, no need to wait anymore. Reach our Dreamcast experts today and host the best virtual event seamlessly.

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The post Top Online Diwali Celebration Ideas Your Global Team Will Love! appeared first on Dreamcast Blog.

You can achieve the zenith of success if you choose the right way to promote your brand services and products. Hence, many organizations pivot to live streaming on various social media platforms. Live streaming is the best way to earn a global audience without hassle. You can reach worldwide with your brand content and promotional information. Facebook and LinkedIn are the most preferred platforms for live streaming.

Still, many people get confused when they need to choose the right live streaming platform. Hence, we have a deeply analyzed blog on the comparison between Facebook and LinkedIn. So, know the features and pick one yourself.

Facebook Live Video Streaming

Facebook is one of the best platforms when it comes to socializing and connecting maximum people all over the world. So, it started the live streaming feature in 2014 that can be helpful in connecting and engaging your audience in real-time. However, you can get various features as listed below:

1. Edit Video and Use Effects

You can edit, trim, and various effects to your live streaming with Facebook Live. Here is a complete list of editing and impacts you can get with Facebook.

• Trim Your Video: You can trim the recorded video once the live streaming ends. Sometimes, the live streaming videos contain the waiting clips at the start and end of the video. Hence, you can trim and remove these sections without hassle just after your event ends.
• Clip Your Live Video: You can create a clip from the last 60 seconds of your live streaming that is broadcasting in Live Producer. Furthermore, you have to include the short and non-live moments from your live broadcast in the clips that can be boosted, monetized, and cross-posted.
• Implement Live Graphics: Facebook offers the Graphics tool in Live Producer that can be helpful in increasing the audience connection and building a community around your content. You can implement these graphics before going live as well as during the broadcast.
• Add Live Polls: Facebook supports conducting live polls with two to four answer choices. Furthermore, you can choose when you want them to appear in the live streaming. You can have them before or during the live streaming, with an unlimited number of questions running during a single broadcast.

2. Start Crosspost with Any Page

You and other pages can post tapes on each other’s behalf, which is called cross-posting. However, you have to add each other on the page. Furthermore, you can get complete control over the videos. Also, they can view video insights for their cross-posted posts. You can only use the cross-posting broadcast created through the Live API and Live Producer, as the mobile-originated broadcast is not eligible.

3. Try Some Auxiliary Features

• Pin the User Comment: You need to offer your audience a prompt to react and start a conversation. Hence, you can pin a comment at the bottom of your Facebook live streaming video. It can be helpful in promoting quality comments and shaping a better conversation by sharing a topic in advance.
• Change Setting for Live Comments: The audience can leave comments on your live streaming on Facebook. You can monitor these chats in the Comments and moderation tools section. Furthermore, you can edit who can comment on your live streaming, implement a slow commenting option, restrict users or accounts, block links in comments, and many more.
• Keep a Check on Stream Health: You can see a larger stream preview and key metrics after initiating the live stream under Post details. Also, you can see Insights and Stream metrics by scrolling down. Furthermore, you can anticipate or react to any issues related to your live streaming by clicking on the stream metric option.
• Need a Previous Live Video? Download It: You can easily download an MP4 file of your previous Live broadcasts. Furthermore, you need to reach your page and from Creator Studio for downloading. You can save it to your downloads folder on your device.
• Invite a Guest for Your Live Streaming: You can ask another person with a different profile into your broadcast as a guest with the Live With feature. Furthermore, you can invite one guest at a time. However, you can switch as many guests as you like in and out of your video during live streaming. Also, this Live With feature is available for IOS and Android only.
• Make Use of Live Tab and URL: The audience can encounter real-time content efficiently with the Live Tab shown on your page. Furthermore, they can find live scheduled, live current, past lives, scheduled premieres, current premieres, and past premieres. You can use the Live Tab URL to promote your Live content off-platform linked directly to the live tab.
• Host Different Online Events: You can host various online free events directly from your page without a physical event location. Furthermore, you can add a third-party event hosting site link in order to make the audiences know where to go to join the live event.
• Set Up the Live Video Rewind: Audiences who joined your live streaming late can rewind and watch the missed video clip. You can change this feature in the Live Producer Setting but not from your mobile device.
• Go Live with Your Faith Communities: You can host online events with Facebook Live for your faith community across the globe. The Live Faith Community feature will be helpful in
• Share Featured Links: You can share a featured link with your live streaming attendees. It can be helpful in directing viewers to an external link sharing important information, prompt donations, and share updates.
• Restrict Audience As per the Age or Location: You can apply the age or location restrictions that will make the people matching your requirements join the live streaming only. Also, you can update the audience restrictions at any time.

4. Ease to Monetize Your Live Streaming

You can have a lot of opportunities to make some money with Facebook live. Hence, here are all the ways that can be helpful in earning a little with your online events.

• Conduct Subscription-Based Stream: Organizations and influencers can earn a bit with subscription-based video content. However, it is available in the selected markets. You have to check the eligibility of your page on the creator studio.
• Get Stars from Your Attendees: You can monetize your video and audio content with Facebook stars. Furthermore, the audiences buy and send these stars to you during a live broadcast, past live videos, or a live audio room.
• Host Paid Online Events: You can create an event, charge one-time user access, promote it, and host it, all in one place with Facebook live. Furthermore, you can make the audience pay to attend your event while registering. Hence, the users who have registered and paid the amount will be able to access your online event unless you change it to free. Also, these attendees will be able to watch your event again after it ends. You can sign terms of services with Facebook and provide the payment account to receive the registration payouts.
• Conduct a Money Raiser Event: You can add a donate button to your live videos via a Facebook app on mobile and Live Producer on Desktop. Hence, you will be able to raise money for a non-profit or charitable organization during the live streaming.

5. Get Troubleshoot Help in Real-Time

You can take some simple steps if you face any problems while going live from your page. Furthermore, you can take a few to resolve the issue from your end before you ask for help from Facebook.

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• Ensure a reliable Internet connection for your device
• The ad-blocking software or browser plugins can prevent the video player from loading. So, disable them during your event.
• Allow RTMPS and recheck firewall settings.
• The validity of the server URL and key expires after 24 hrs. So, you have to create a new one.

So, these are the various features you get with Facebook live streaming. Now, let’s jump to the LinkedIn live streaming features.

LinkedIn Live Video Streaming

You can find an endless list of benefits of LinkedIn live. It can be more beneficial if you have a page ready. However, you can go live without the hassle, and here is the various ease you can get with LinkedIn live.

1. Advance Live Stream Scheduling

You can schedule a LinkedIn live streaming event in advance and go live without hassle. Furthermore, there are two ways: you can upload a recorded video or a live one. Hence, you have both the choices to record, edit and upload the best graphically designed video, or you can talk to your audiences in real-time.

2. Stream into an Event with LinkedIn

You can use the LinkedIn app to take your event online for a global audience. Furthermore, you can conduct an in-person or virtual event and make it broadcast live on LinkedIn platforms without much effort.

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3. Early Stream Testing

It is essential to check and test the stream in advance. Hence, the LinkedIn platform offers you test streaming. Furthermore, you can create a test stream to ensure everything is alright, even before going live. However, the complete procedure to set up a test stream will vary depending on the tool you may use in your live streaming event.

4. Get Auto-Generated Captions

You may find it challenging to contact and make your global audience apprehend what your live streaming event is all about in just one take. Hence, you will need a solution that can be helpful in reaching the users with better communication. Furthermore, you can enable or disable the LinkedIn auto caption generator at the time of your live streaming. The API partner of LinkedIn offers real-time auto-captions with audio in English. However, you can remove it from the live streaming recorded video with the editing option provided in the app.

5. Display Your Live Stream Via Background Profile

The profile background photo at your LinkedIn account from which you are going live will automatically change to display your stream. Hence, if your streaming is public, anyone visiting your profile will get the ability to watch your stream in the photo and join by clicking on it. However, if you are broadcasting a live streaming event with the connections only setting, only your contacts can see your changed background photo. Furthermore, you do not have to worry as your background photo will return after the stream has ended because this is a temporary background change.

6. Reply to Comments as a Page Even in a Live Stream

If you are a LinkedIn page admin and streaming live on behalf of your page, you will get the power to comment as a page rather than with your profile. You can change the Admin View section to the View as Admin setting. Furthermore, after making these changes, you can navigate to your live streaming event, click on it, and go into theater mode. Here you go! You are all set to comment on behalf of your LinkedIn Page.

7. Restrict Commenting and Reacting on Your Stream

If you want the freedom to delete, report, or mute specific comments or commenters, you can moderate the chat during LinkedIn Live streaming. Whoever has the broadcaster or admin access to a broadcasting page can eliminate unwanted comments. Furthermore, just click on the More icon and select Mute. It will be helpful in restricting the reactions or comments on that specific live video and any replays of that video. However, it won’t determine the responses or critiques of that particular commenter on any other live video.

8. Trim the Start and End of the Recorded Video

Your LinkedIn live streaming screen may have a “starting soon” screen or recording of a few minutes spent testing audio or video before getting started. However, no organization wants its audiences to watch and get bored with it. Hence, you can trim the beginning or end of your live video once it’s in its ‘previously live’ state.

So, these are the various features you can get by broadcasting a LinkedIn live. You can make every event more engaging, communicating, entertaining, and networking with the right live streaming services. Still, many organizations, from low to mid to large scale, ask why to choose a professional live streaming platform.

Hence, here is a comprehensive list of features and functionalities you can get with the best live streaming service.

Why Choose a Professional Live Streaming Platform?

Here is a list of reasons you must choose a live streaming platform for more professional broadcasting.

• Provides High-Quality Live Streaming
• Offer Greater Potential Audience
• Support Different Content Formats
• Make Ease to Audiences
• Track Analytics and Insights
• 24/7 Customer Support
• Compatible with Mobile Streaming
• Seamless Live Streaming
• Monetize the Live Video
• Offer Tried and Tested Global Delivery
• End-to-End Customization of Live Streaming
• Easily Affordable for All Scale Organizations
• Supports Unlimited Third-Party Integrations
• Offer 100% Safety and Security
• Provide Incredible Live Streaming Experience

Final Thoughts

Although you can get various features with Facebook live, you can make it more communication, engaging, and networking with Dreamcast. We can make your live streaming simultaneously broadcast on numerous platforms, such as Instagram, Facebook, YouTube, Etc.

So, contact us for a more seamless and immersive experience at your live streaming!

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Now, the world is returning to normal, which means onsite events in the event industry. The experience and value of an in-person event are something you can not deny. However, virtual technology has taken event industries to another level. They made everything on your fingertip without hassle.

Still, hosts and organizers will not face insurmountable challenges in pivoting back to in-person events. The virtual event solutions offer tremendous ideas that can make your physical event easier than ever.

Here are some in-person events ideas that can be helpful in boosting the in-person event experience like never before.

Start Smart Registrations Both Online and On Spot

Attendees tremble when it comes to registrations for any event. They hate going to counters, standing in the lines, and registering for the upcoming event as they are now habitual to sitting at home and doing everything. So, you need to change and add more easy ways to register and book tickets, just like in virtual events. Hence, here are three ideas to transform and make your event ticketing easy.

Digitize Your Event Registration

You can create paid and unpaid online registration for the event effectively with a microsite builder and self-managed registration forms. Attendees can see your event registration link on the promotional post that will divert them to your microsite. You can provide a complete overview of your event, including the registration form at the microsite. It empowers both online & on-spot registration with instant response. You can customize the microsite and registration form as per your interest. Include everything as per your choice.

Also, you can use WhatsApp automation, which can be helpful in sending an instant message and registration confirmation. You can continue your conversation with the audience via WhatsApp, sharing all the detailed information via messages.

Transform the Ticketing Experience

Nowadays, everything is paperless. So, why not the event industry convert to e-ticketing as well. You may have already noticed the e-ticketing process for the movies. It is a simple process to just go to the app, book a ticket, and get a QR-based badge for the entrance of the movie hall.

Similarly, you can create and share a QR code-based M badge with the audience via Email, SMS, and WhatsApp. You will scan the QR at the event entrance and welcome the audience.

The host can experience easy reconciliation without leakage and pilferage with e-ticketing. Also, you can create a non-transferable personalized ticket by adding the initials and photos of the users to it.

Digitize Your RSVP Management

You can confirm the seats at the event with the audience by sending them a confirmation link one or two days before the event. It can be helpful in getting in touch with all the people coming to your show.

Moreover, you can manage RSVP with both direct invite and approval-based messages. WhatsApp is the best way to communicate and connect with others as it is the most used application across the globe. 

Make Your Event Hybrid & Boundary-Less

You can take your in-person event to audiences across the globe. It can be helpful in making a better reach and increasing the chances of getting more sales. Moreover, you can turn your in-person event into a hybrid or broadcast it live.

The best virtual event platform, like Dreamcast, offers exceptional features and functionalities that change the complete experience for both online and offline audiences.

You can get live chatting, audio, and video calling opportunities that can be helpful in seamless communication among the audience, sponsors, hosts, and everyone present at the event. For a better engagement, you can add gamification, AR photobooth, clap or hoot sound, AI matchmaking, etc. Also, you can increase the networking opportunities with business card exchange, b2b meeting scheduler, networking tables, etc.

On the other hand, you can broadcast your event live on various platforms simultaneously, such as Facebook, Instagram, YouTube, LinkedIn, etc. You can get numerous additional features and functionalities for a seamless experience online.

Create a Powerful Organizer App

You can create an app that provides the complete freedom to host in-person events with online availability. People across the globe can join the event online via the app and enjoy it thoroughly. Also, you can provide a navigation option for onsite attendees that can help them reach your events at ease.

You will get a lot of benefits with a seamless mobile app, such as:

• White Label Hybrid Event App
• Exchange Contact Information Via QR Codes
• Stream Your Content Live
• Schedule Private Meetings
• Speed Networking on the Go
• Interact Via Polls and Q&A

All these features can make your event experience immersive and better.

Make User Journey Easy with WhatsApp Automated Messages

You can automate WhatsApp for better brand and event promotion and audience connection. It will be helpful in making your audience know what you are up to. You can manage everything with WhatsApp automation, from every sales ad to an event invitation.

It can provide you with a continuous conversation to create a better connection and ease for the user. You can use and take advantage of rich media content for better user interaction, such as images, videos, gifs, PDFs, documents, and more. CTA & Quick Reply buttons will be helpful as the message elements to engage customers with the message. Use a twist in every message you send and make a daily messaging schedule with the audience to keep connected with them.

Use Whatsapp Integration for Better ROI & Event Management

WhatsApp automation is the latest and most trending feature to build better revenue for your brand. It is the best way to communicate with your audience and share all the information. Moreover, it is simply two-way communication that can be helpful in clearing all the doubts and facts. Here are three key benefits of planning an in-person event with WhatsApp automation.

• Creating Automated Workflows Push Notification: You can send notifications to all the attendees before, during, and after the event without hassle.

Also, you can create multiple automatic WhatsApp messages. It can be helpful to set and send every notification during the attendee’s journey.

You can trigger the designed communication over different touchpoints in the event.

Additionally, you can provide answers to all the frequently asked questions with custom replies. It can be helpful in saving your time and efforts of replying to the same answers every time.

Hence, you can make the high volumes of customer conversations efficient with WhatsApp automation.

• Database Marketing: You need to boost sales by recalling the attendees with relevant communication after the event.

Build campaigns based on opted-in customer’s attributes & events. You can track the complete Monitor campaign performance stats, from sent to read to reply.

It is not essential to send only transactional messages. You can keep some ads related to discounts, offers, back-in-stock alerts, and more.

• Powerful Live Engagement Tools: You can integrate numerous engagement tools that can be helpful in making your attendees stay at your event from start to end.

Attendees will only show interest and come to your event if they find your topic impressive. So, you must share the agenda digitally with the event attending audience.

Attendees will definitely have questions about various topics, products, and services. So, you can use WhatsApp, which can be helpful in inviting the attendees to ask questions and connect with the event moderator.

You can conduct live polls to engage the audience. It can be related to the running discussions or other facts related to the event title.

Attendees love to share their experiences, but taking the feedback just after the event will be more beneficial for you. They can write a live review for your event. So, you can also collect feedback in real-time from your audience for every session.

Offer Ease to On-Spot Attendees

You can enjoy numerous benefits of in-person events on spot registrations and ticketing. It can make the user’s experience immersive and easy, which attendees always look for. So, here are some ways that can be helpful in making your event more seamless.

• Offer On-spot Digital Registration & Zone Access: The in-person event platform provides on-spot registrations and ticketing for the attendees. They can simply scan the QR code or download the app in order to make the registration and book a seat on the spot. Also, they can add various additional members with them. It can be helpful in making the audience not worry about the last-minute registration or getting the tickets.

In addition, many organizations make VIP zones. So, you can ask them and provide the direct entry to that subscription-based session with on-spot up-gradation of their tickets.

• Go Cashless At Your Event: You can make online payments with UPI, cards, and other ways. It can be helpful as almost everyone nowadays goes without cash. Moreover, the host can integrate the apps and software, such as Paypal, Razorpay, WhatsApp, and more. You can choose and add various integrations to your event registration page for a seamless ticketing experience.

Provide Real-Time User Support Via WhatsApp

You may know a lot of in-person events examples, doomed because of the bad customer support. So, you need to keep the best team at your attendee’s service, and WhatsApp can help you. Here are two ways WhatsApp automation can make your event support more easy.

• Event Helpdesk Going Digital: You can create proper customer support with a team of representatives who can help the customers with the event and ticketing. All the audiences can reach the experts for real-time help related to the event or any part.

• Post Event Feedback: You will need to collect feedback from the customers. So, you can also create a link to a feedback form that you can include in your WhatsApp messages. It will be helpful in taking the follow-up from the attendees.

Start D2C Selling Via WhatsApp in a Live Event

Many organizations conduct live e-commerce events. It is beneficial to sell anything to the audience in your event directly through WhatsApp automation.

You can share the link to the product pages shown in the event so that they can explore and make a purchase.

Moreover, use your authorized event WhatsApp number to solve customer queries on time. Also, you can get these users on board and shop from your brand with instant solutions.

WhatsApp can save your human resources as you can add custom auto-replies for customers’ FAQs.

WhatsApp has live integrations, like conversation labels & private notes. Also, assigning and re-assigning chats to a new representative can create a better customer experience.

Also, you can use smart cards, labels, tags & private notes to make your contacts & chat access easy.

So, these are the various in-person event ideas that can transform your onsite event into a completely new experience. Your in-person event can change the way users used to book a ticket, register, or check-in for the events.

Get the Best Integrations with Our Smart In-person Event Services!

Dreamcast, the leading event solution, has launched smart event services to change the usual way of hosting an in-person event. Our experts can make your virtual, hybrid, and in-person events highly engaging and communicative with seamless networking opportunities. So, why wait anymore and search here and there? Reach us today to create a seamless and immersive experience for your event audiences.4

The post 11 Ideas to Transform Your In-Person Event Experience Like Never Before! appeared first on Dreamcast Blog.

Hybrid meeting definition: A hybrid meeting is a technology that connects online and offline events with a thread. You do not have to choose between virtual and onsite events anymore, as a hybrid is a merge of both the modes. It provides an ease to organizations in conducting both the onsite and virtual meetings simultaneously. 

You just need an accurate plan and the best hybrid event platform to get a completely managed hybrid event service. Moreover, the virtual event experts offer support to stream the onsite event virtually with numerous features and elements. 

Are you still confused about why organizations choose hybrid meetings? Why should you choose a hybrid technology for your event? You will get answers to all your questions further in this guide. Let’s begin with reasons you should choose or why other organizations prefer the hybrid meeting instead of virtual or in-person meetings. 

Why Choose a Hybrid Meeting Over a Virtual or In-Person Event?

6 Reasons organizations are running hybrid meetings over the virtual or in-person event are as follows: 

1. Unlock Global Reach

You can get more participants in hybrid events than in a virtual or an in-person meeting. Moreover, hybrid events comprise both types of attendees, who are ready to attend the event either online or onsite. No matter where the users are in real-time, they can connect and enjoy an event with various features from anywhere in the world.

2. Easy to Leverage Sponsors

You can leverage more sponsors easily with the hybrid event. These sponsors can reach the in-house and online audience concurrently with various flyers and brand promotion content. Moreover, their brand name will attract different types of users simultaneously. 

3. Environment Friendly

You can save a lot for this environment as well. Every year on 22 April, world earth day, we decide to keep something for our environment as well. But then we just forget it as always. Now, with virtual and hybrid events, organizations can take a step forward to save the environment from air and noise pollution. When there are no huge gatherings, limited people will come to the place, whereas others can join online. It will save the environment from getting into any trouble.

4. Ease in Data Collection and ROI Calculation

It is always for the organizations to collect the attendee’s data in an offline meeting and reach them again. But with a hybrid event, you will be able to get the information of users who registered and visited your event. You can use this information to generate leads, and your marketing team can turn them into a customer. Also, it can be helpful to calculate your event ROI to know your profits and loss better. 

5. Detailed Hybrid Meeting Insights

You can get an in-depth insight into your event if you choose the right hybrid meeting solutions. They will provide you with detailed information about the attendees and the engagement rate of your event booths. It will create a guide for your next event in order to make it a success.

6. Complete Flexibility

The speakers can join and share their views on a specific topic from anywhere in the world, just like the attendees. It makes the hybrid meeting flexible for them as they can save time and money. 

Features You Must Include in Your Hybrid Meeting

Features that an organizer must look for in order to host a successful hybrid meeting are as follows: 

1. 100% Customization:

You must look for a virtual meetings platform solution that can provide you the freedom to create a personalized ambiance for your event. Customize each & everything, from the virtual venue to the lobby to auditoriums to banners to colors to size. 

2. Browser-Based Solutions:

Attendees can leave when they need to download an app or software every time to attend an online event. That’s why you must look for a web-based solution that can make it easy to log in via the web browser of your device.

3. Customizable Virtual Booths:

Every organization can create a replica of their brands with virtual booths. So, you will need a completely customizable solution to give you the power to choose your virtual booth design, icon colors, and names. 

4. Brilliant Branding:

Brand awareness is one of the benefits of conducting a virtual meeting. Pick the virtual meeting solution that can provide you the banner functionality where you can showcase promotional brand gifs, videos, images, infographics, etc., for your organization’s branding. Also, you can include some internal and external links to divert the audience wherever you want. Moreover, you can do branding anywhere in your virtual event platform. 

5. Live Streaming:

Broadcasting your event live on various social media platforms can get you a better reach to the audience. So, look for the parallel live streaming option. You can live stream your event on any platform you want simultaneously. 

6. Attendees Live Communication Tools:

Interaction is the main key to keeping your audience busy at the hybrid event.

7. 1:1 and Group Chat:

All the attendees, hosts, sponsors, and everyone else at the hybrid meeting can use the chat option to conduct a 1:1 or group discussion with others. 

8. Live Poll and Q&A Session:

You can create a live audience poll to engage the attendees during the sessions. Also, provide a separate session to users where they can ask questions and get answers from the experts. 

9. Live Audio & Video Call:

Attendees can connect with speakers via audio and video conferencing. 

10. Pre-Meeting Scheduler:

Users can book an appointment with anyone at the virtual event platform using the pre-meeting scheduler even before the event starts. 

11. Third-Party Integration:

You can integrate various social media, communication, networking, and other plugins into your hybrid meetings for a better experience. 

12. Live Networking Tools:

You can get hybrid meeting tools that can boost networking opportunities at your online event. The best virtual meeting platforms offer numerous immersive features like:

13. Business Card Exchange:

It helps attendees send requests to other participants in order to get their business cards and approve received requests to share theirs as well. 

14. B2B Meeting Scheduler:

Attendees can book an appointment with the speakers, hosts, exhibitor, or anyone at the meeting even before the virtual meeting starts.

15. Networking Tables:

Attendees can discuss and share their opinions with each other at the networking tables. It is an 8-seater round networking table where people can discuss different topics in groups.

16. AI Matchmaking Tool:

One of the best online meeting tools that send friend suggestions to users on the basis of similar interests to help you make buddies online. 

17. Hybrid Networking Lounge:

Attendees can meet peers and experts during break time or outside official program times in the hybrid networking lounge.

18. CXO Lounges:

You can create a unique access to the VIP Area for a limited number of attendees in paid events, special delegate meetings, etc.

19. Enticing Engagement Tools:

When it comes to virtual meetings, you may find it hard to engage the audience throughout the event. You can include features and functionalities such as: 

20. Text and Video-Based Notifications:

You can make any announcements during these live hybrid meetings. Either using the text or video, you can share the upcoming sessions, changes, or any other essential message you need to convey.

21. Social Wall:

You can funnel all your social media posts you want to the virtual event from Twitter, Instagram, and Facebook. It can be filtered or live specific hashtags or handles that rotate the new content automatically.

22. Q&A Session

where anyone can ask questions from the allotted speakers, and the speaker will reply to every query. 

23. Document Library

where anyone can view and download the provided documents, pdfs, and other essential information. 

24. Emoticons, Heart, Thumbs Up, Clap & Hoot.

Audiences can use it to express their feelings and encourage the experts during the sessions. 

25. AR Photobooth.

Users can take multiple selfies with different backgrounds. Also, you can create a gif at the virtual meeting with all the photographs. 

26. Fun Gamification

that all the attendees can play during the virtual meeting to avoid boredom.

27. Leaderboard

to give scores to the virtual meeting attendees based on the places they explored and games scores. 

28. Analytics and Reports:

Live analytics is essential to know the attendees’ activities, whereas a detailed report is necessary to calculate the success rate. So, you will get the functionality with the chosen virtual meetings platform to track the attendees in real-time as well as get a detailed report after the meeting ends. 

• Feedback Form
• Detailed Event Report
• Attendee Footprint
• Signature Wall
• Meeting Insights

29. 24*7 Backend Support:

You must ensure that you and everyone joining the virtual meeting will get expert support for technical issues. However, you will not face any technical or other troubles with the top virtual meeting platform. But still, you must get 24/7 customer support to avoid any last-minute problems. 

30. 100% Security and Safety:

Safety and security are a must when you employ technology in your event. It helps to protect your virtual event from any malware attack and saves you with enticing cybersecurity. 

So, these are the various features that you must include in your hybrid meeting platform. Hosting hybrid meetings can be challenging, but these elements will ease a lot of factors like networking, communication, engagement, and more in your event. So, you need to add these features to your solution correctly. Hence, here is a complete guide to conducting a hybrid event securely. 

A Complete Guide to Host a Hybrid Meeting

9 easy steps that can help conduct a seamless hybrid meeting experience are as follows:

1. Create a Detailed Plan

Start with a detailed plan, from what your hybrid meeting should look like to features you want to agendas to pointers to date and time. Moreover, you need to create a proper virtual meeting proposal, including a complete list of speakers, experts, and external entertainment programs you want in the hybrid meeting. 

2. Clear the Goal You Want to Achieve

You will need to have a clear goal for your hybrid event. What do you want to attain? What aim do you have while hosting a hybrid meeting? Moreover, what do you prefer from the sales, signups, or brand awareness? It is essential to set a goal first in order to get the results later. 

3. Divide the Event Roles and Responsibilities

You will need a supportive team to ideate, plan, execute and manage the entire hybrid event. It is not an individual’s work. Moreover, create a squad of potential employees and divide all the roles and responsibilities. 

4. Create Essential Content

Create valuable content, which includes your event topics, complete meeting schedule, and essential information from the speakers. It is necessary to provide proper material for every agenda that your speaker will cover during the hybrid event session. Moreover, you need to create flyers, brochures, images, videos, teasers, trailers, banners, case reports, product descriptions, PDFs, documents, sessions, and other essential information. 

5. Promote Your Virtual Event

You need to reach the global audience with valid information about your hybrid event in order to make them register and join your event. Here are some tips for promotions of your hybrid meetings. 

• Create Hashtags on Social Media
• Post Various Content Formats to Reach Maximum Audience
• Announce the hybrid event on your official website
• Send Personalized Mails to all the Employees
• Share Reminder Emails
• Run Paid Campaigns and Ads
• Add Press Releases and Guest posts to Your Marketing Strategies 

6. Valuable Sponsorship Support

You will need proper support from reputed brands to sponsor your virtual event. So, you have to provide them with better space for branding in your hybrid meeting platform. So, you can share the dynamic banner space with them where they can showcase their brand products and services for promotion. 

7. Pick the Best Hybrid PossibilityPlatform

You have to choose the right online meeting platform that can offer you unlimited features and functionalities. Moreover, the latest technology and elements are a must to host a successful hybrid meeting. Hence, some aspects that you must look for in an online meeting platform are as follows:  

• Custom Environment
• Enormous Networking Opportunities
• Multi-Format Communication
• Engrossing Engagement Tools
• Complete Data Security
• Digital Footprinting
• Real-time Analytics

8. Include the Best Engaging Hybrid Meeting Activities

You need some activities to keep the attendees engaged at your hybrid event till the end. So, some engaging activities that can benefit hybrid meetings are as follows:

• Cocktail Shakeup
• Tea v.s Coffee
• Online cooking classes
• Virtual wine tasting classes
• Online art classes
• Digital scavenger hunts
• Escape rooms
• Virtual field trips
• Hometown tours
• Tiny Campfire

9. Take Feedback and Analytics

You can create a feedback form to display on the screen at the end of your hybrid event. The attendees can fill it on the spot before leaving the online event platform. Also, you can add a separate button for follow-up that attendees can click and fill out the form. Additionally, you can send them personalized mail to take the reviews. 

You will get a detailed hybrid meeting report, in which you will get complete information about your event and attendees. It will demonstrate the number of attendees registered, logged in, stayed till the end, or left early, the most or least visited virtual booth and other data. 

So, this is a complete step-by-step process that you have to keep in mind to conduct a successful hybrid meeting in no time. Next thing is to make your event fun and engaging, but how? Here are some hybrid meeting ideas that can help with the same. 

10 Hybrid Event Ideas to Make it Engaging and Fun

Everyone wants to make their event fun for the attendees. But organizers get confused when they have to add elements to their hybrid meeting to make it engaging and fun. 

So, 10 hybrid meeting ideas that can help you boost engagement and fun in your online event are as follows: 

• Live Quizzes
• Latte Art
• Magic Show
• Virtual Concert
• Talent Show
• Live Performances
• Entertainment Sessions
• Comedy Performance
• Conduct Workshops
• Coffee Break

So, these are the various hybrid meeting ideas that can make your event engaging and fun. It will be helpful to keep the attendees at your platform till the end. 

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